Data subject information according to Article 13 of the EU GDPR

The EU GDPR requires us to protect your personal data during processing. We fulfill this requirement and below is the explanation of what personal data we process for which purpose and what rights you have in this regard.


ruhlamat GmbH
Sonnenacker 2
99834 Gerstungen OT Marksuhl
Tel.: +49 36925 929-0

Purpose of Processing

  • For starting, during and terminating employment
  • Legal basis for processing
    • Article 6 GDPR in conjunction with § 26 New German Federal Data Protection Act:
      • Fulfillment of a contract, here: employment contract in the sense of § 611 German Civil Code
      • Fulfillment of a legal obligation, e.g. documentation requirements according to § 17 German
      • Minimum Wage Law, handling and storage obligations according to § 257 German Commercial Code, § 147 German Tax Code and § 16 German Working Hours Act
      • Protection of the controller's legitimate interests, e.g. video surveillance according to § 4 New German Privacy Act > imposing house rules

If the processing is based on the legitimate interests of the controller

  • Video surveillance: legal basis § 4 New German Privacy Act > imposing house rules

Recipient of personal data

Managing directors; Employed legal personnel; immediate superiors

Duration of storage, deletion periods

As part of the application process, your processed data will be deleted six months after the application process is completed.

  • Personnel file:
    • In general: three years according to § 195 German Civil Code
    • Exceptions:
      • Income tax documents: six years according to § 147 (1) German Tax Code
      • Documents for determining profits: ten years according to § 257 German Commercial Code
      • Documents for company pension provisions: at least six years, up to thirty years
    • Working time records:
      • Two years according to § 16 II German Working Hours Act
      • Two years according to § 50 II German Youth Employment Protection Act
      • Six years according to § 147 (1) No. 5 German Tax Code for other documents relevant to income tax

Your rights as a data subject

According to the EU GDPR, you have the right to:

  • Information about the processing of your data
  • Correction or deletion of your data
  • Objection to processing
  • Data transfer
  • Revocation of your consent with future effect
  • Right to file a complaint with a supervisory authority

Please contact your supervisory authority for more information on data protection regulations.

The data protection controller (datenschutz (at) is also available to answer questions regarding data protection.